For years, the group-wide integrated management system (IMS) has made a valuable contribution towards safeguarding the Emsland Group business processes. The result is the efficient consolidation of the departments of Quality Management, Occupational Safety, Environmental Management and Energy Management. The IMS is highly valued not only by the company itself, but also by our customers, and is of vital importance to the Emsland Group.
In order to continuously improve the ambitious goals of the Emsland Group, an extended IMS meeting for all authorized representatives was held at the Cloppenburg plant. The two-day workshop was the first and largest of its kind to date. Participants included quality and environmental management representatives, production managers, occupational safety and energy management experts, and IMS managers and representatives from the Emlichheim, Hagenow, Kyritz, Wittingen Wietzendorf, Golßen and Cloppenburg plants.
The workshop was launched with a personal welcome by Stefan Joppich, operations manager. He started off by pointing out the major role played by the IMS, underlining both its significance and the reasons for it. Edmund Eilers, IMS manager, then took the floor. He praised the large turnout and stressed that this was the first Emsland Group workshop to bring together the departments of Quality, Occupational Safety, Environment and Energy.
Attendance was high, as were the expectations of the participants. They hoped not only to share experiences and improve their knowledge, but also to intensify collaboration between the departments and reach a common understanding. In order to address these very issues, the first point on the agenda was a group session with the departments of Quality, Occupational Safety, Environment and Energy. The managers of the respective departments presented the most important topics, which were then discussed within the group. Under the supervision of Katrin Neumann, head of occupational safety, various aspects of accident prevention in the workplace were discussed. The issues of safety instructions for the delivery of chemicals were broached, as were risk assessments for maternity protection, psychological stress and for external companies. In the Quality Management department, Heinrich Reinink, head of quality management, focused on the multi-faceted topics concerning audits. This includes activities in areas such as SOS-H, food fraud, allergen management, risks and opportunities, genetic engineering, customer audits, quality targets, pathogen monitoring as well as a stronger demand for key indicators, to name but a few. Under the supervision of Frauke Berling and Rainer Knoop, the departments of Environment and Energy addressed the topics of approval management, the procedure for plant regulation and water pollution control, energy efficiency measures and changes to the “environment and energy aspects” matrix.
Summing up all of the presentations, one thing in particular was obvious to the participants: all departments are directly connected with each other. Many issues go hand in hand or have an impact on another department. For instance, energetic aspects can have a direct impact not only on occupational safety, but also on environment and quality. Occupational safety is also closely linked with quality and, of course, vice versa.
The subsequent presentation of the new Environment Online database, which is available to all employees via the Intranet, was of great interest. Among other things, it includes a comprehensive inventory of legal provisions as well as regulations and sets of rules concerning the relevant fields of law. Environment Online is a standardized, interdisciplinary work platform featuring obligation management and implementation monitoring. The tool, initiated by the working group “Environmental Compliance” in cooperation with the corporate divisions of research and development, technical office, IMS and plant management, generates transparency with regard to legal conformity. It also ensures greater acceptance by and a better basis for communication with public authorities, for example.
In the course of the presentation, the topic of data privacy—which plays an increasingly important role within the company—was then addressed. Alongside a presentation by the data privacy team, the participants were introduced to the extensive duties of the Data Privacy Officer.
Dinner for all participants in the Asia Restaurant Mongolia rounded off the first day of the workshop. Enjoying a good meal in a relaxed atmosphere, the participants took the opportunity not only to review the highlights of the eventful day, but also to exchange personal and professional news. The overall mood was cheerful and, in the course of the evening, the participants all agreed that a workshop of this size should be held every year.
The second day was dedicated to discussions and exchange with regard to the future design of the IMS. The question of how and where the IMS will stand in future was discussed. Some of the participants also provided feedback as to the expectations.
A guided tour of the Cloppenburg plant rounded off a very interesting and successful IMS workshop for all those involved.
Many thanks to our colleagues in Cloppenburg (especially Lore Tapken and Nadine Bredehorn) for the preparations, as well as to the organizational team lead by Edmund Eilers.
IMS group photo (pictured from right to left):
Lore Tapken, Rainer Knoop, Susanne Brunk, Jürgen Weidhaas, Frauke Berling, Mario Weber, Katja Toedter, Udo Hampusch, Hermann Engbers, Kai Wollschläger, Anne Birkenhake, Ivonne Reiher, Heinrich Reinink, Frank Hoffmann, Berthold Lambers-Heerspink, Katrin Neumann, Sandra Bleumer, Steffen Schweiger, Nadine Bredehorn, Wolfgang Jerke, Susanne Otte, Edmund Eilers, Stefan Joppich, Manfred Nienaber
Michael Schulte, Wolfgang Paeper and Christian Mann are missing from the photo.